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BYLAWS
OF THE KANSAS ASSOCIATION OF FAMILY AND CONSUMER SCIENCES
April,
1977
Revised
April, 1979
Revised
May, 1980
Revised
May, 1981
Revised
April, 1984
Revised
April, 1985
Revised
April, 1988
Revised
April, 1994
Revised
April, 1999
ARTICLE
I
Name
The
name of this non-profit organization shall be the Kansas Association of Family
and Consumer Sciences, henceforth referred to as KAFCS or Association.
It shall be an affiliate of the American Association of Family and
Consumer Sciences.
ARTICLE
II
Purpose
The
purpose of this association shall be to further education in family and consumer
sciences. This shall include but not be limited to the following: improve and
strengthen education in family and consumer sciences; establish and improve
standards of service and scientific research in the public interest of family
and consumer sciences; sponsor and otherwise support seminars, debates,
symposia, conferences and similar professional discussions in family and
consumer sciences; state and disseminate policy for professional guidance at the
state, national, and international levels concerning the public interest in
family and consumer sciences; identify and study social, economic and
psychological changes having implications for programs in family and consumer
sciences, and bring these changes to the attention of the family and consumer
sciences professionals and the public; encourage and promote a sufficiently full
and fair exposition of the pertinent fact involving legislation affecting family
and consumer sciences and the improvement of home and family life as to permit
an individual conclusion; and promote liaison and other cooperative professional
activity with groups having related concerns in behalf of the public interest in
family and consumer sciences.
ARTICLE
III
Affiliation
with American Association of Family and Consumer Sciences
Section
1. This Association shall be an
affiliate of the American Association of Family and Consumer Sciences,
henceforth referred to as AAFCS, and shall adopt the Bylaws of AAFCS except for
the differences noted in the Bylaws of KAFCS.
Section
2. This Association shall be
represented on the Board of Directors of AAFCS by the Vice President-Affiliates
of AAFCS.
ARTICLE
IV
Officers/Elections
Section
1. The elected officers of the
Association shall be selected from active members only, and shall consist of a
president, two vice-presidents, president-elect, secretary, and treasurer.
Section
2. A non-elective officer shall be
the counselor. The immediate past
president shall serve as counselor for one year.
Section
3. A slate of officers (Candidates for offices) shall be selected by the
nominating committee. The election will take place at the General Assembly held
at the Annual Meeting. Nominations
will be taken from the floor. (Two names shall be submitted for each office. All
members are eligible to vote with the exception of student or honorary members.
Section
4. A president-elect shall be
elected annually to serve as president-elect for one year and as president for
one year. The president-elect shall
assume office as president at the beginning of the fiscal year following the
term of office as president-elect. A
current or former member of the Executive Board shall be eligible for the office
of president.
Section
5. The vice-president-program and
public relations shall be elected in even-numbered years. The vice-president-operations and recognition shall be
elected in odd-numbered years. Each
vice-president shall be elected to serve for two years.
Section
6. A recording secretary shall be
elected in even years for a term of two years.
Section
7. A treasurer shall be elected in
odd numbered years for a term of two years.
Section
8. The vice-presidents, treasurer,
and recording secretary, shall assume office at the beginning of the KAFCS
fiscal year following the annual meeting of the Association at which their
election is announced.
Section
9. Nominating Committee.
The duties of this committee of three shall be to submit a slate of
officers (two names for each office and handle ballots as defined in Article IV,
Section 3.) This committee shall include the counselor with the other 2 members
being elected by the Executive Board at the spring board meeting to serve for
one year. The chairman of the
committee shall be designated by the KAFCS president from the elected and
appointed committee members. The slate of officers shall be presented at the winter
Executive Committee meeting.
Section
10. Election shall be by the
majority of votes cast.
Section
11. In case of vacancies in elective offices, the president may appoint members
to fill unexpired terms with the exception of the president-elect, who shall be
elected by the Executive Board from qualified membership as defined in Article
IV, Section 4.
ARTICLE
V
Functions
of Officers/Executive Board Members
Section
1. The functions of the elected
officers of the Association are as defined below:
The
PRESIDENT shall be the executive officer of the Association, shall give general
supervision and leadership to organizational policies and program, and shall be
the chairman of the executive board and the executive committee. The president shall appoint all committees, the appointment
of which is not otherwise specifically provided for.
The president shall appoint members to fill unexpired terms in case of
vacancies in both elective and appointive offices with the exception of the
president-elect. In case of a
vacancy in the president's office the president-elect shall fill the unexpired
term.
Additional
specific functions of the president are to:
Approve
the program of work committee selected by the vice-president;
Serve
as deputy treasurer;
Appoint
a parliamentarian if necessary;
Be
a member of the Senate and officially represent the Kansas Association of Family
and Consumer Sciences in the Senate and in the affiliates unit of AAFCS and
report on these meetings to the KAFCS Executive Committee;
Serve
as liaison officer with the AAFCS and State organizations of interest to KAFCS;
Appoint
the chairman of the nominating committee;
Serve
as counselor the year following the term of presidency; and
Appoint
an auditing committee of at least three members when necessary, and serve in
developing the proposed budget with the treasurer and counselor
Section
2. The PRESIDENT-ELECT shall be a
voting member of the Executive Board and the Executive Committee. If the president’s office is vacated, the president-elect
shall serve as president for the unexpired term.
The president-elect shall coordinate cooperative relations activities of
the association and be responsible for maintaining communications and
coordinating activities with other associations and agencies.
The president-elect shall co-chair the Bylaws committee with the
counselor.
Section
3. The VICE-PRESIDENT
OPERATION/RECOGNITION shall be a voting member of the Executive Board and the
Executive Committee. The
vice-president for operations shall coordinate the activities of the
preprofessional/graduate section, the district presidents' unit, standing
committees and action groups, and shall perform the duties of the president in
the president's absence.
b)
The Vice-President-Operations and Recognition shall oversee activities related
to:
1) Managing
Program of Work forms and approving district allocations from KAFCS
2) KAFCS recognition and awards for:
Leader of the Year
Martha Streeter New Achiever
Teacher of the Year
Friend of Family and Consumer Sciences
Distinguished Service Award
Extension 2000
50-year members
Student Recognition
3) Communicating with membership through
KAFCS Newsletter and updates, and communicating with District Presidents.
4) Sharing responsibilities with Vice-President-Program and Public
Relations to provide Board Orientation
Section
4. The VICE-PRESIDENT
PROGRAM/PUBLIC RELATIONS shall be a voting member of the Executive Board and
Executive Committee. The
vice-president for program development shall chair the program of work
committee, which includes president-elect, representatives of divisions,
professional sections, action groups, and district presidents, and shall serve
as advisor to the annual meeting program committee.
a) The vice-president-program and public relations shall
oversee activities related to:
1) Promoting
membership, interpreting policies in regard to membership, developing active
recruitment, and forward to AAFCS eligible applications for membership.
2) marketing initiatives as charged by the
Executive Board and within interests of AAFCS, serve as a FACS representative on
marketing coalitions with Kansas Association Teachers of Family and Consumer
Sciences (KATFACS) and Kansas Extension Agents-Family and Consumer Sciences (KEAFCS)
to expand and improve knowledge, understanding and appreciate the family and
consumers sciences profession.
3) Communicating to and from members
relative to legislative issues
4) Communicating with membership through
KAFCS Newsletter and updates, and communicating with District Presidents
5) Sharing responsibilities with
Vice-President-Operations and Recognition to provide Board Orientation.
Section
5. The SECRETARY shall be a voting
member of the Executive Board and the Executive Committee. Specific responsibilities of the secretary are to: record
minutes of all business meetings of the Executive Board and the Executive
Committee; distribute the minutes of each meeting to members of the Executive
Board; record minutes of the KAFCS assembly; prepare all notices and conduct
such correspondence as the governing bodies may direct.
Section
6. The TREASURER shall be a voting
member of the Executive Board and the Executive Committee and be responsible for
all fiscal matters. Specific
responsibilities of the treasurer are: accept
a set of books which has been audited; disperse money as authorized by the
Executive Committee; account for all money receipts; submit reports of receipts
and disbursements to the executive board and the membership at the annual
business meeting; present the proposed annual budget to the Executive Board.
Funds allowed by the approved budget may be disbursed by the treasurer
without action by the executive committee.
All money shall be paid by check.
The
treasurer shall be bonded and shall be responsible for purchasing the bond.
Books shall be audited by an auditing committee appointed by the
president. In the absence of the
treasurer, the deputy treasurer shall take over the duties of the treasurer
Section
7. The COUNSELOR shall be a voting
member of the Executive Board and the Executive Committee and serve on the
nominating committee. The counselor
shall serve as co-chair of the bylaws committee and as an advisor to the
president.
Section
8. The Pre-Professional/Graduate
Student President shall be a voting member of the Executive Board and the
Executive Committee. P/GS vice president shall serve on the annual meeting
committee.
Section
9. District Presidents shall be
voting members of the Executive Board.
ARTICLE
VI
Governing
Bodies; Functions
EXECUTIVE
BOARD
Section
1. The Executive Board of this
Association shall consist of the elected officers of the Association and the
counselor; chairman of standing committees; and any other members designated by
the Executive Board. The aforementioned shall have a vote.
Non-voting members are the Executive Director, Foundation President, and
Liaisons.
Section
2. Functions of the Executive Board
of the Association are:
Administer
the business of the Association and refer to the assembly of members such
matters as it deems desirable and as are required by the bylaws;
Receive
and act on committee reports;
Approve
a yearly budget and program of work;
Determine
dates and places for the meetings of the Association and have the power to
cancel annual meeting in the event of an emergency;
Recommend
new committees and discontinuance of those whose work is no longer needed;
Provide
for cooperation with other groups through appropriate means.
This shall include appointment of representatives and membership on joint
committees;
Consider
the general policies of the Association and submit its recommendations to the
assembly of members;
Meet
immediately before the annual meeting and other times on call of the president;
Approve
the annual committee chairperson and the future meeting site(s) submitted by the
president-elect;
Elect
a nominating committee (2 members) at the spring board meeting;
Elect
a president-elect in case of a vacancy; and
Designate
banks to be used as depositories of Association funds and direct the investment
of all funds of the Association held for investment.
Section
3. A majority of the currently
serving members of the Executive Board shall constitute a quorum.
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EXECUTIVE
COMMITTEE
Section
4. The Executive Committee shall
consist of the elected officers of the Association and the counselor.
Section
5. Functions of the Executive
Committee are to act for the Executive Board between meetings of the board and
be on call of the president;
May
employ an executive director; and
Set
policies regarding conditions of employment of the executive director.
Section
6. Two-thirds of the voting members
of the Executive Committee shall constitute a quorum.
ASSEMBLY
OF MEMBERS
Section
7. The assembly of members shall
meet annually at the time of the annual business meeting and transact business
as may properly come before it.
Section
8. Functions of the assembly of members are to:
Convene
at the time of the annual business meeting of the Association;
Receive
and act on reports from officers, and committees of the Association;
Approve
an annual financial report; adopt a program of work, and resolutions;
Transact
any business as may properly come before the assembly of members and act upon
recommendations submitted by the executive board; and
give
guidance to state delegates to the AAFCS Senate.
Section
9. The KAFCS members present at the
annual assembly of members shall constitute a quorum.
Section
10. The Kansas Association of
Family and Consumer Sciences shall be represented in the AAFCS Senate by (1) the
President of KAFCS or alternate; (2) The President-elect of KAFCS or alternate;
(3) additional at-large delegates as membership permits.
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ARTICLE
VII
Membership,
Dues, Privileges
Section
1. Membership shall consist of two
categories, individual and organizational.
Section
2. The membership of the
Association shall have the opportunity to communicate and organize into
divisions, professional sections, and action groups.
Divisions reflect the subject knowledge bases of the profession.
Professional sections reflect the professional settings within which the
profession is practiced. Action
groups reflect timely issues in which AAFCS/KAFCS can assume a critical role.
Members may affiliate with one division and one professional section as part of
their basic dues structure.
Section
3. Individual members shall be
active, supporting associate, retired, preprofessional/graduate student, or
honorary as defined in AAFCS bylaws Article VII,
Dues for
individual shall be the same as AAFCS as described in Article VII, Section 3,
(a) and (b) with the following exception: (1)
A life member who became a life member before June, 1973 and has not paid state
life membership dues shall pay a state dues through the age of 62 and no dues
thereafter. This amount shall be paid to the state treasurer and AAFCS
shall be notified.
Section
4. Membership privileges for
active, supporting, associate, retired, preprofessional/graduate student or
honorary members shall be the same as defined for AAFCS. Members shall receive
all copies of KAFCS NEWSLETTER, the official publication of the Association.
Section
5. Organizational members.
An organizational member shall be an organized group or business whose
members are not eligible for individual membership in KAFCS.
Such a group should have purposes in common with KAFCS and the
organizational membership would result in mutual benefit for the two
organizations.
Section
6. Annual dues for organizational
members shall be established by the Executive Board.
Section
7. All organizational members shall
receive one (1) subscription to the official publication of the Association and
such privileges as may be established by the Executive Board.
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ARTICLE
VIII
Duties
of Committees
Section
1. The Association will have the
following standing committees: bylaws,
nominating, and annual meeting.
(1)
BYLAWS COMMITTEE. This committee, co-chaired by counselor and president-elect,
shall make and/or receive proposed amendments to the bylaws.
It shall present proposed amendments to the executive committee for
review and recommendation and, with the approval of the executive board, prepare
a copy of proposed amendments to be presented to the membership at the annual
meeting, in accordance with Article XIV of the bylaws.
(2)
NOMINATING COMMITTEE. The
duties of this committee of three shall be to submit a slate of officers. This
committee shall include the counselor with the other two members being appointed
by the Executive Board at the spring Board meeting as outlined in Article IV,
Section 9. (2006)
(3)
ANNUAL MEETING COMMITTEE. The committee shall be appointed by the
president-elect and shall include the vice-president- program and public
relations and the preprofessional/graduate section vice-president.
Its duties shall include planning the annual meeting emphasizing the
program of work; proposing future annual meeting sites and, recommending
policies pertaining to the annual meeting.
(4)
The Association may appoint standing committees as needed.
These committees shall report to the Executive Board.
Section
2. The president of the Association
shall appoint the chairmen of those committees not otherwise specified in the
bylaws.
Section
3. Reports of general
interest to the general membership shall be given at the annual business meeting
of the Association as requested by the Executive Board and/or its individual
members. Written reports of
standing committees shall be submitted to the Executive Board.
Additional reports shall be submitted as directed by the Executive Board.
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ARTICLE
IX
Liaisons:
Foundation and Collaboratives
Section
1. Liaisons are non-voting, invited
constituents, who assist in carrying out the purpose of family and consumer
sciences (Article II). Their
function is to keep the Executive Board advised (informed) on new development in
their programs that impact the KAFCS programs of work, send items of interest
and activities to the NEWSLETTER editor, and other cooperative professionals
activity of related concerns in behalf of public interest in family and consumer
sciences.
Section
2. The Executive Board shall
provide, from the funds of the Kansas Affiliate of AAFCS, such appropriations
toward the work of the committees as the funds may permit.
Requests for funds shall be submitted to the treasurer to be considered
for the proposed budget for the ensuing year.
ARTICLE
X
Meetings
There
shall be an annual meeting of the Association at such time and place as the
Executive Board shall determine. The
meeting shall be open to all members. Business
shall be transacted by majority vote of the members present and voting.
In the event of an emergency, the annual meeting may be canceled by the
Executive Board. Meeting of the Executive Board shall be at the time of the
annual meeting and at the call of the president or at the request of any three
members of the Executive Board.
ARTICLE
XI
Newsletter
This
Association shall publish as its official publication the KAFCS NEWSLETTER.
Number of yearly issues shall be determined by the Executive Board.
ARTICLE
XII
Parliamentary
Authority
Except
as otherwise provided in its bylaws and standing rules, the Association shall be
governed in its proceedings by Robert's Rules of Order, Newly Revised.
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ARTICLE
XIII
Fiscal
Year
The
fiscal year of KAFCS shall be from June 1 to May 31.
ARTICLE
XIV
Amendments
These
bylaws may be amended by vote of two-thirds (2/3) of the members present at any
Association meeting provided that proposed amendments have been presented to the
Executive Board of the Association for adoption.
ARTICLE
XV
Tax-Exempt
Status
Section
1. The Association is a
non-stock and non-profit corporation. No
part of the net earnings of the Association shall inure to the benefit of, or be
distributable to, its directors, officers, or other private person, except that
the Association shall be authorized or empowered to pay reasonable compensation
for services rendered and to make payments and distributions to further the
objective set forth in Article III of the Articles of Incorporation.
No substantial part of the Association's activities shall be invested in
carrying on propaganda or otherwise attempting to influence legislation.
The Association shall not participate in, or intervene in, any political
campaign on behalf of any candidate for public office.
Notwithstanding any of the provisions in the Articles of Incorporation,
the Association shall not carry on any other activities not permitted to be
carried on: (a) by a corporation
exempt from federal income tax under section 501 (c) (3) of the Internal Revenue
Code of 1986 (or corresponding provisions of any future U.S. internal revenue
law) or (b) by a corporation, contributions to which are deductible under
section 170 (c) (2) of the Internal Revenue Code of 1986 (or corresponding
provisions of any future U.S. internal revenue law).
Section
2. If in any one year the
Association is found to be a private foundation, then, and in that event, its
income for each taxable year shall be distributed at such time and in such
manner as to not subject the foundation to tax under section 4942 of the
Internal Revenue Code. The
foundation shall not engage in any act of self-dealing (as defined in Section
4941(d) of the Internal Revenue Code), shall not retain any excess business
holdings (as defined in Section 4943(c) of the Internal Revenue Code), shall not
make any investments in such manner as to subject the foundation to tax under
Section 4944 of the Internal Revenue Code, and shall not make any taxable
expenditures (as defined in Section 4945(d) of the Internal Revenue Code).
Defense
and Indemnification
Section
1. To the extent permitted by
law, the Association shall defend and/or indemnify any person who was or is a
party defendant or is threatened with being made a party defendant to any legal
action, suit, or proceeding (other than an action, suit or proceeding by or in
the right of the Association) by reason of the fact that he/she is or was a
director, officer, employee, or agent of the Association, or is or was so
serving at the Association's request for another profit or not-for-profit
corporation, against expenses actually and necessarily incurred by him/her in
connection with the defense of such legal action, suit, or proceeding, except in
relation to matters as to which he/she shall be adjudged in such legal action,
suit, or proceeding to be liable for negligence or misconduct in the performance
of his/her duty to the Association. The termination of any legal action, suit, or proceeding by
judgment, order settlement, conviction, or upon a plea of nolo contendere or its
equivalent, shall not of itself create a presumption that the person did not act
in good faith or in a manner which he/she reasonably believed to be in the
Association's best interest. To the
extent that the court or body in or before which such legal action, suit or
proceeding was finally determined has not addressed the question of negligence
or misconduct in the performance of the person's duty to the Association, a
determination that indemnification is proper shall be made by a majority vote of
the Board of Directors. In the
event of settlement of a legal action, suit, or proceeding, indemnification
shall be made up to the amount that would reasonably have been expended in the
defense, as provided for by the Board of Directors.
Indemnification shall not be deemed exclusive of any other rights to
which the director, officer, employee, or agent may be entitled under any Bylaw,
agreement, vote of Board of Directors or members, or otherwise.
ARTICLE
XVII
Dissolution
In
the event of dissolution or termination of the Association, the Board of
Directors shall, after paying all the liabilities of the Association, dispose of
all of the assets of the Association exclusively for the objectives of the
Association in such manner or to such organization or organizations organized
exclusively for charitable, education, religious, or scientific purposes and at
the time qualify as an exempt organization or organizations under Section
501(c)(3) of the Internal Revenue Code of 1954 (or corresponding provisions of
any future U.S. as the Board shall determine.
Any of such assets not so disposed of shall be disposed of by the court
of proper jurisdiction exclusively for such purposes or to such organizations
organized and operated exclusively for such purposes, which the court shall
determine.
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